“The Dirty Dozen”

Project Management Questions

Video Race

Identify the "what".

1.  What is the project supposed to achieve? - A fun event where attendees get to participate and create while also networking with other students and filmmakers.

2.  Who is the customer? - Film students and other filmmakers/film enthusiasts attending the festival.

3.  What are the deliverables of the project? - Opportunity for young filmmakers to create and network with other filmmakers. Building relationships that will hopefully carry on throughout their career. 

Identify the "how".

4.  What is the budget? - $200

5.  How long will it take? - 1 hour

6.  What specific skills are needed? - developing a theme, getting the necessary materials, registration, marketing, organization, scheduling.

7.  What special resources are needed? - materials for the theme, cameras, item for each group (to distinguish one from another)

8.  Who is working the project?  What is each person's job? - Taylor Woodell and Kateland Lee - Co-coordinators

9.  What is the schedule? - brainstorming, promotion/marketing, registration, rules sheets, filming permissions forms, day of event: assigning teams, set up, hand out materials/theme info, collect footage, equipment return, screening, surveys, announcement of winner, prize handed out, post-visions tasks

Other considerations.

10.  What are the risks?  (Small vs. large impact, likely vs. unlikely) - camera issues, the theme being restrictive/too broad

11.  How will you communicate with your team? - being that Taylor and I are co-coordinators we have been working closely and communicating regularly. When it comes to the day of event the easiest way to compete with the volunteers who will be with each group would be to exchange numbers and text/call to ensure that the event runs smoothly

12. How will you determine if the project is successful? - No complications during the event occur, everyone who wants to participate does (no issues with registration, assembling groups), as much fun and networking as possible takes place, no technical issues with the videos/screening, positive feedback by those that participated/spectators

Week 2

This week the Hospitality group met twice. The first time we met it was briefly after class on Wednesday. We met for a half hour to go over the syllabus and for anyone to ask questions that they had. We mainly met to set up another time to meet that worked for everyone. The time that we met was for about two hours on Monday night. Each person discussed what they had been working on and what needed to be prepared for Wednesday’s class. Taylor and I threw out the ideas that we have been coming up with for the video race which has been all we’ve really had to do to this point before we present on the fifth of February. I mentioned the idea I had for mad libs being the theme and everyone seemed to like it and even gave me suggestions on what I should do to firm up the idea so that it would be as successful as possible. Taylor also mentioned her idea for using go-pro cameras and the group had a discussion about the various options, including smart phones. I’m sure this will be a discussion that we continue with the class as a whole. In my own time I have been working on Visions daily; checking emails, working on my to do list, and reviewing the information about past video races. Next weeks class will be when Taylor and I pitch ideas so I will be spending the rest of the week preparing for that presentation. 

Week 1

Being that this is my first week working on Visions I have just been trying to get acclimated to the way things work. My main focus has been on completing the items on my to do list which I will have each week. I’ve just tried to get a rhythm with my completion of the tasks that hopefully I can continue throughout the semester. Other than being able to mark off the items on the to do list the other area where I have been putting my focus is reviewing my job description for the video race and attempting to brainstorm some ideas for this year’s race. Once I we know the specific theme for the overall festival I’m sure I’ll be able to know which of the now broad ideas that I have will be applicable to this year’s Visions. One of the great things about working on the video race is that I have a co-coordinator to collaborate with and bounce ideas off of one another. I met with my co-coordinator, Taylor, outside of school; something we’ll do each week. We spent the time discussing some ideas for the video race and figuring out what we need to do in order to make sure we get everything together in time for when it needs to be completed. I feel that this weekly meeting will help the two of us stay on the same page and having someone to work with so far seems to be a benefit that I think will continue to grow the more time we spend working on Visions.